China and the Arctic

May 10-11, 2019 

The Arctic Circle Secretariat is now accepting proposals for sessions at the Arctic Circle Forum to be held at Shanghai Science and Technology in the People's Republic of China.

Proposals will be considered on a rolling basis. Submissions should be made as early as possible, no later than March 1, 2019.

Proposals will be considered for sessions running a maximum of 60 minutes. Sessions will be held either in plenary or as breakout workshops running in parallel.

How to submitt a proposal:

Please send written proposals to in .doc/.docx format.

Proposals must include the following:

  • The session's proposed name (80 characters maximum)
  • Organizing body/bodies
  • Contact person
  • Description of the session
  • List of speakers and speaker topics, indicating confirmation status
  • At least half of proposed speakers must be confirmed by the time of submission.

Diversity among speaker backgrounds, affiliations and nationality is encouraged.


Governments, institutions, organizations, universities, think tanks, companies and other such bodies are eligible to submit proposals. Proposals received from individuals will be considered to the extent that integrating them into existing sessions is possible.

Proposals must indicate the session topic's relevance to the Forum's themes:

Polar Silk Roads - Oceans - Transport - Energy - Science - Indigenous Dialogue - Governance

Significant discussion will be held on China's involvement in the Arctic through the Belt and Road Initiative, as well as dialogue on ocean and marine science, transport and infrastructure, renewable energy, indigenous socioeconomic development and stewardship, and Arctic governance.

What if another organization is presenting on a similar topic?

We will make every effort to make sure that sessions on similar topics will not be scheduled at the same. When appropriate, we also encourage organizations to collaboratively co-organize sessions together.

When will I know if my session has been accepted?

Notification of proposal acceptance will be made within 3-4 weeks of the submission deadline.

Can my session be scheduled for a specific day?

Due to the complexity of scheduling speakers and sessions and the number of scheduling requests received, speakers should prepare to attend all days of the Forum. The Secretariat takes all requests into account but cannot guarantee that they will be met -- speakers have been dropped in the past because they were unable to attend during the alloted time slot.